Vendors must wear the vendor's pass to enter the venue for the setting up, removal of booths and exhibition period of the event. For general safety, vendors should give the passes to their working staff only.
Vendors are fully responsible for keeping their booths clean during the fair. Vendors are only allowed to litter the unwanted things/garbage at the garbage disposal area.
RENTAL AND PAYMENT
Booth rental for each category of participants are shown in the registration form. Payment should be made to the SARAWAK DEVELOPMENT INSTITUTE and sent to the sales office together with the completed registration form.
1101 3010 0194 40
Bank Islam (M) Berhad ( BIMBMYKL )
SDI's Banker: Bank Islam (M) Berhad, Jalan Kulas, 93400 Kuching, Sarawak
A standard booth covers an area of 3m by 3m and comprises basic lighting, two bookshelves, a table, a chair and a wastepaper basket. Changes to the basic booth structure and design are subject to the organiser's approval and can only be done by the official contractor. Additional fittings and furnishing, for which there will be separate charges, shall be provided by the official contractor only.
The booth is allocated on first come first serve basis.
For cancellation of registration, a request should be made to the secretariat not later than 31 May 2019. The refund will be subjected to deduction of USD50 (Foreigner) and MYR50 (Malaysian) to cover refunding expenses. Cancellation after 31 May 2019 will not be entertained.
The secretariat reserves the right to cancel and resell any booth reservation not paid for in full by payment due dates and to retain any deposits already paid by the applicant.
The organiser will repossess and sell any vacant booths on the set up day in the event of cancellation and withdrawal by the vendors. Booth rental and payment in this case will be forfeited by the vendor.
DISPLAY SET UP AND REMOVAL
Setting up time starts from 9.00 am and must be completed by 5.00 pm on 22nd July 2019 while removal of exhibits starts from 8.00 am and must be completed by 5.00 pm on 29th July 2019.
The opening hours are as follows: 9 am – 6 pm daily. All booths must be completed and ready for inspection one hour prior to the official opening time. All booths must be open for viewing and staffed during the official opening on 24 July 2019.
BOOTH CONSTRUCTION AND ARRANGEMENT
ADDITIONAL BOOTH INSTALLMENT
The contractors appointed by the Organisers are the only persons authorised to carry out movement of, and fixtures to, the shell scheme hired from the Organisers and to carry out any electrical installations and connections.
Removal of exhibits and dismantling of booths may not commence until the official closing time of the exhibition. The exhibitor shall remove by the time stated in the vendor's manual all exhibits, displays, booth fittings, materials and other items brought into the exhibition hall by the exhibitor
Vendors are strictly forbidden to sublet or otherwise share the space to or with any third party. Any exhibitor found to be in breach of this sub-letting prohibition will be asked to immediately remove all illegitimate third party business cards, materials and exhibits (promotional or otherwise) from its space at its own expenses and will also be banned from taking part in all the conference programmes.
SECURITY AND SAFETY
The organiser shall reserve the right to limit any constructions or demonstrations that pose as potential safety hazards. Inflammable materials are strictly prohibited in the hall.
COMPANY NAME ON THE EXHIBITION BOOTH AND EXHIBITION DIRECTORY
Vendors' company names as stated in the application will be printed on booth fascia's and exhibition guide map. The name that shown on the booth fascia/decoration (for custom built stands) and the exhibition directory must be the same. Vendors who wish instead to show a brand/publication name or group company name on their booth fascia/decoration and exhibition directory instead of their company name, must first request and obtain prior approval from the organizer by providing the relevant documentation, to prove that the vendor's company is the brand/publication owner or is appropriately licensed thereby, or is a member of the same group of companies as the exhibitor, at least 3 months before the commencement of the exhibition. The organiser reserves the right not to accept any vendors' request if the documents submitted cannot, in the organizer's absolute discretion, substantiate the brand/publication ownership or licensee/group company relationship. No display of brands/publication names or other company names on booth fascia's/decorations is permitted save where the exhibitor has complied with this paragraph, and the organizer reserves the right to request vendors to change their booth fascia/design or amend the booth decoration in case of non-compliance.
If an exhibitor would like to organize publicity/promotional events within their own booths which might easily attract crowds, separate written application must be submitted to the organizer at least 1 month prior to the commencement of the APOC 13. Full particulars of the proposed event (including the nature of the event, participants' name and details of the activity, etc.) Must be included in the written application. The organizer reserves the right to turn down the application, or require the exhibitor to change the proposed event and make a fresh application, the proposed event to be carried out is not in line with the image of APOC 13 may raise public safety problems (e.g. Crowd control issues), or is not suitable to be held during the exhibition period of APOC 13.
All audio-visual equipment must generate a noise level which does not cause any annoyance or inconvenience to other vendors or visitors. Public announcement system (P.A. system) is prohibited at all vendors' booth area.
Vendors need to inform the organiser on items for sale for record and promotional purposes. Selling of wild orchids (endangered species) are strictly prohibited.
The organiser reserves the right to amend and make changes when as deemed necessary.
During the exhibition period of the fair, if any exhibit does not meet with the above requirements, the organizer reserves the right to stop the exhibitor from displaying/showing/selling and/or distributing the relevant products at APOC 13. The organizer also reserves the right to terminate the vendor's participation immediately without any compensation.
The organiser shall not be liable to any claims for compensation by the vendors in the event the fair is suspended or cancelled due to floods, fire, power failures, riots or any disruptions beyond the control of the organiser.